Grease Trap Compliance Documentation & Certificates Melbourne Compliance is not optional when it comes to grease trap management in Melbourne. Water authorities, local councils, and EPA Victoria all require documented proof that your grease trap is being maintained to the required standards. Ask for comprehensive compliance documentation with every service, included in the price.

Documents You Receive Waste Transport Certificate: Legally required under EPA Victoria regulations for every grease trap pump-out. This certificate records the waste type, volume, collection point, transporter details, and receival facility. It’s your proof that waste was lawfully removed and disposed of. Service Report: A detailed record of the work performed, including trap condition assessment, FOG levels measured before and after cleaning, and any issues identified during inspection. Photographic Evidence: Before-and-after photos of your grease trap, suitable for submission to water authorities or council compliance officers. Compliance Summary: Maintenance plan customers can ask for annual compliance summaries showing the full service history, which demonstrates ongoing adherence to Trade Waste Agreement conditions. Why Documentation Matters Your Trade Waste Agreement with City West Water, South East Water, or Yarra Valley Water requires you to maintain records of all grease trap servicing. During an audit, you need to produce Waste Transport Certificates for every pump-out. Missing documentation can result in infringement notices, increased Trade Waste charges, and in serious cases, suspension of your Trade Waste Agreement — which means you cannot legally operate your kitchen.

Digital Access to Your Records Ask whether compliance documents are stored digitally and accessible online. You can download certificates, view service history, and generate compliance reports at any time. No more lost paperwork or scrambling to find certificates before an audit.

EPA Victoria Compliance Requirements Under EPA Victoria’s Industrial Waste Resource Guidelines (IWRG421), businesses generating grease trap waste must use an EPA-licensed transporter and maintain Waste Transport Certificates for a minimum of three years. Check every certificate is correctly completed and that waste goes only to approved receival facilities, with full chain-of-custody records.

Included with Every Service Ask whether compliance certificates and reports are included as standard, whether it’s a one-off pump-out or part of a scheduled maintenance plan.

Need compliance documentation sorted? Ask your contractor to issue certificates on the day of service.